[SCHOOL DISTRICT NAME]

BOARD OF EDUCATION
RESOLUTION

RESOLUTION NO. 2025-[XX]

ESTABLISHMENT OF ARTIFICIAL INTELLIGENCE TASK FORCE
FOR [SCHOOL DISTRICT NAME]

WHEREAS, artificial intelligence technologies are rapidly becoming integrated into educational settings, requiring careful consideration of their implementation, governance, and impact on student learning outcomes; and
WHEREAS, the Board of Education recognizes the importance of establishing a dedicated task force to research, evaluate, and provide recommendations on the responsible use of AI in our district's educational programs and administrative operations; and
WHEREAS, a diverse and representative task force is essential to ensure that all stakeholder perspectives are considered in developing AI policies and practices that serve the best interests of our students, staff, and community; and
WHEREAS, the district seeks to be proactive in addressing the opportunities and challenges presented by AI technologies, ensuring our students are prepared for an AI-enabled future while maintaining the highest standards of educational quality, equity, and ethics; and
WHEREAS, collaboration among educators, administrators, technology specialists, parents, students, and community members is essential for developing comprehensive and effective AI governance frameworks; and
WHEREAS, the Board desires to establish clear objectives, responsibilities, and timelines for the task force to ensure productive outcomes that can be implemented district-wide;

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of [School District Name], in regular session assembled this [DATE], as follows:

Section 1. Task Force Establishment. The Board hereby establishes the [School District Name] Artificial Intelligence Task Force ("AI Task Force"), which shall serve as an advisory body to the Board and Superintendent on all matters related to artificial intelligence in education.
Section 2. Purpose and Charge. The AI Task Force shall be charged with:
  1. Researching current and emerging AI technologies relevant to K-12 education;
  2. Evaluating the potential benefits and risks of AI implementation in our schools;
  3. Developing recommendations for AI policies, procedures, and guidelines;
  4. Assessing the professional development needs of staff regarding AI technologies;
  5. Ensuring equity and accessibility in AI implementation across all schools;
  6. Reviewing and recommending AI tools and platforms for district use;
  7. Engaging with the community to gather input and address concerns;
  8. Monitoring legal and regulatory developments related to AI in education;
  9. Proposing strategies for AI literacy education for students at all grade levels;
  10. Establishing metrics for evaluating the impact of AI on student outcomes.
Section 3. Membership Composition. The AI Task Force shall consist of the following members:
  1. Two (2) Board of Education members, appointed by the Board President;
  2. The Superintendent or designated representative;
  3. The Chief Technology Officer or Director of Technology;
  4. The Assistant Superintendent for Curriculum and Instruction;
  5. Three (3) building principals (elementary, middle, and high school);
  6. Four (4) teachers representing different grade levels and subject areas;
  7. Two (2) technology integration specialists or instructional coaches;
  8. Two (2) parent representatives selected by the Parent Council;
  9. Two (2) high school students selected through application process;
  10. One (1) special education representative;
  11. One (1) English Language Learner program representative;
  12. Two (2) community members with relevant expertise (technology, law, or ethics);
  13. One (1) representative from the teachers' union;
  14. One (1) school counselor or social worker;
  15. The Director of Data Privacy and Security (ex-officio, non-voting).
Section 4. Leadership Structure.
  1. The Task Force shall be co-chaired by one Board member and one administrator appointed by the Superintendent;
  2. Co-chairs shall be responsible for setting agendas, facilitating meetings, and ensuring progress toward deliverables;
  3. A secretary shall be designated to maintain minutes and documentation;
  4. Subcommittees may be formed as needed to address specific topics or initiatives.
Section 5. Operating Procedures. The AI Task Force shall:
  1. Meet at least monthly during the school year and as needed during summer months;
  2. Establish operating norms and decision-making processes at its first meeting;
  3. Operate under Roberts Rules of Order for formal proceedings;
  4. Maintain transparency through public meeting notices and published minutes;
  5. Allow for public comment periods at regular meetings;
  6. Seek consensus in recommendations but note dissenting opinions when necessary;
  7. Coordinate with existing district committees to avoid duplication of efforts;
  8. Utilize virtual meeting options to ensure maximum participation.
Section 6. Deliverables and Timeline. The AI Task Force shall provide:
  1. Within 60 days: Initial assessment report on current AI use in the district;
  2. Within 90 days: Community engagement plan and stakeholder survey;
  3. Within 120 days: Preliminary recommendations for immediate AI governance needs;
  4. Within 180 days: Comprehensive AI Policy framework for Board consideration;
  5. Within 240 days: Professional development plan for staff AI competencies;
  6. Within 270 days: Student AI literacy curriculum recommendations;
  7. Within 365 days: Final report with long-term strategic recommendations;
  8. Quarterly progress reports to the Board throughout the task force tenure;
  9. Ad hoc recommendations on urgent matters as they arise.
Section 7. Resources and Support. The district shall provide:
  1. Administrative support for meeting coordination and documentation;
  2. Access to relevant district data and information systems;
  3. Meeting facilities and technology resources;
  4. Reasonable budget allocation for expert consultants or speakers;
  5. Professional development opportunities for task force members;
  6. Legal counsel consultation as needed;
  7. Communications support for community engagement efforts;
  8. Substitute teacher coverage for educator members when meetings occur during school hours.
Section 8. Authority and Limitations.
  1. The Task Force serves in an advisory capacity only;
  2. Final policy decisions remain with the Board of Education;
  3. The Task Force may not commit district resources without Board approval;
  4. Members shall comply with all applicable confidentiality and ethics requirements;
  5. The Task Force may request information but cannot compel participation;
  6. Recommendations must align with existing law and district policies.
Section 9. Term and Dissolution.
  1. The Task Force shall operate for an initial term of two (2) years;
  2. Members shall serve one-year renewable terms;
  3. The Board may extend, modify, or dissolve the Task Force by resolution;
  4. Upon completion of its charge, the Task Force may recommend transition to a standing committee;
  5. All Task Force materials and work products shall become property of the district.
Section 10. Reporting and Accountability.
  1. The Task Force shall maintain a public webpage with meeting schedules and materials;
  2. Co-chairs shall present to the Board at least quarterly;
  3. An annual report shall be published and made available to the community;
  4. The Task Force shall track and report on implementation of accepted recommendations;
  5. Success metrics shall be established and monitored throughout the process.

CERTIFICATION OF BOARD ACTION

The foregoing Resolution was introduced by Board Member _________________ and seconded by Board Member _________________.

Upon roll call vote, the results were as follows:

AYES: _________________________________
NAYS: _________________________________
ABSTENTIONS: _________________________________
ABSENT: _________________________________

The Resolution was declared [ADOPTED/DEFEATED] by the Board President on this _____ day of _________, 2025.

IN WITNESS WHEREOF, the Board of Education of [School District Name] has caused this Resolution to be executed by its duly authorized officers as of the date first written above.

[Name]
President, Board of Education
[School District Name]
[Name]
Secretary, Board of Education
[School District Name]

ATTEST:

[Name]
Superintendent
[School District Name]

APPENDIX A: AI TASK FORCE MEMBER APPLICATION

Name: _____________________________________________

Role/Position: _______________________________________

Contact Information: ___________________________________

Please describe your interest in serving on the AI Task Force:

What relevant experience or expertise would you bring to the Task Force?

What do you see as the most important AI-related issue facing our schools?

Can you commit to attending monthly meetings and participating in subcommittee work?

☐ Yes ☐ No ☐ With accommodation

Signature: _________________________ Date: _____________

Note: This is a template resolution for establishing an AI Task Force. Districts should customize membership, timelines, and deliverables based on local needs and have legal counsel review before board presentation.