AI Education Policy Hub - Help Your District Lead with Confidence

How to Use This Hub

Four simple steps to implement AI governance in your district

Understand the Basics

Learn what AI policies are, why they matter, and what makes them effective for K-12 education.

For administrators

Choose Your Starting Point

Download ready-to-use templates or use prompts to generate custom policies with AI assistance.

For policy teams

Customize for Your District

Adapt templates to reflect your community's values, resources, and unique needs.

For teachers and staff

Implement with Confidence

Follow our checklist to roll out policies, train staff, and monitor effectiveness over time.

For district leaders

Templates & Examples

Ready-to-use policy documents and communication templates

Especially useful for: superintendents, cabinet, and school boards shaping district AI policy.

Policy

AI Acceptable Use Policy

Comprehensive policy establishing rules for student and staff AI tool usage, including privacy protections and academic integrity guidelines.

Communication

Parent Information Letter

Clear, jargon-free letter explaining your district's AI implementation plans and addressing common parent concerns.

Classroom

Teacher AI Guidelines

Practical guidance for educators on when and how to use AI tools effectively while maintaining instructional integrity.

Governance

Board Resolution Template

Formal resolution language for school boards to adopt AI policies, including whereas clauses and action items.

AI Policy Prompts

Use these with ChatGPT or Claude to generate custom policies

For Administrators

▼

📥 Download All Admin Prompts (.txt)

Generate AI Acceptable Use Policy
Create Board Presentation on AI Governance
Draft AI Budget Proposal
Develop AI Professional Development Plan

For Teachers

▼

📥 Download All Teacher Prompts (.txt)

Create Classroom AI Guidelines
Design AI-Integrated Lesson Plan
Develop AI Citation Guidelines
Generate Parent Communication About AI Use

📥 Download All IT & Privacy Prompts (.txt)

For IT & Privacy

▼

AI Tool Privacy Assessment Checklist
Student Data Governance Policy
Vendor Contract AI Addendum
AI Incident Response Protocol

📥 Download All Board Member Prompts (.txt)

For Board Members

▼

Board Resolution for AI Policy Adoption
AI Governance Framework
Community Stakeholder Communication
AI Budget and Resource Allocation

Implementation Checklist

Your roadmap from planning to rollout

Designed for superintendents, AI task forces, and board policy committees to move from exploration to implementation.

By the end, you will have: A board-approved AI policy, trained staff, clear guidelines for students and families, and a monitoring system in place

Form AI Task Force

Assemble a diverse team including teachers, IT staff, administrators, legal counsel, parents, and students to guide policy development.

Assess Current State

Survey staff and students about current AI tool usage, identify risks and opportunities, and review existing technology policies.

Draft Policies & Guidelines

Use our templates and prompts to create district-wide policies, classroom guidelines, and communication materials tailored to your community.

Train & Communicate

Conduct professional development for staff, share guidelines with students and families, and establish ongoing support channels.

Monitor & Iterate

Track implementation progress, gather feedback from stakeholders, and update policies quarterly as AI technology and usage evolves.

Key Focus Areas for Boards & Leaders

When school boards consider generative AI in K–12, they usually wrestle with questions in a few key areas. Use these to frame conversations and adapt the templates and prompts above for your local context.

• Academic integrity & original thinking – Clarify what is and isn't acceptable use of AI for student work and assessments, and how to protect critical thinking and creativity.
• AI as a learning tool & classroom use – Define when and how educators and students can use AI tools to support instruction and learning.
• Content reliability & hallucinations – Acknowledge that AI can be wrong or misleading, and set expectations for verifying AI-generated information.
• Student data privacy, security & legal use – Spell out what student data can be shared with AI tools, under which laws, and how it will be protected.
• Bias, fairness & equity of access – Address algorithmic bias and ensure that AI-supported opportunities are available to all students, not just those with better access or support.
• Human oversight, accountability & due process – Make clear that humans stay responsible for decisions that affect students and staff, and that people can challenge or appeal decisions informed by AI.
• Professional development & change management – Plan for ongoing training and support so staff can use AI effectively, ethically, and confidently.
• Vendor selection, contracts & policy review cycle – Set criteria for choosing AI tools and vendors, and define how often the district will revisit and refine AI policies.

Lead Your District Confidently in the AI Era