Templates & Examples

Ready-to-use policy templates and real examples from districts that have successfully implemented AI governance.

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⚠️ Important: AI-generated policies require legal review, stakeholder input, and customization for your district. This tool facilitates the process but does not replace professional judgment or community engagement.

📚 Templates vs Prompts: Which Should You Use?

✅ Use Templates When:
  • You need something fast (templates are ready to customize)
  • You want a proven structure that's worked for other districts
  • You're new to AI policy and want to see examples first
  • You need to fill in blanks rather than create from scratch
✅ Use Prompts When:
  • Your district has unique needs not covered by templates
  • You want to generate variations and choose the best fit
  • You want full control over content and tone
  • You need to customize existing templates significantly (see prompts for "Customize Template")

💡 Best Practice: Start with a template to see what's possible, then use prompts to customize it for your district's specific context.

🌟 Featured: Complete District Implementation

See how Riverside Unified School District successfully implemented AI policies across 50,000 students.

✓ Filled Example

Riverside USD AI Policy

Complete AI governance policy adopted by board in March 2025

RIVERSIDE UNIFIED SCHOOL DISTRICT Artificial Intelligence Acceptable Use Policy I. PURPOSE This policy establishes guidelines for the ethical, safe, and effective use of artificial intelligence (AI) tools within Riverside USD to enhance teaching and learning while protecting student privacy and maintaining academic integrity...
Policy

Comprehensive AI Policy Template

Board-ready policy covering all aspects of AI use in K-12

[DISTRICT NAME] ARTIFICIAL INTELLIGENCE POLICY Section 1: Purpose and Scope Section 2: Acceptable Use Guidelines Section 3: Privacy and Data Protection Section 4: Academic Integrity Section 5: Implementation and Training...
Learning.com

Learning.com Implementation Policy

Policy template for districts using Learning.com AI curriculum

AI CURRICULUM IMPLEMENTATION POLICY For Districts Using Learning.com 1. Platform Governance - Student account management - LMS integration standards - Data sharing protocols...
Communication

Parent Letter Template

Customizable letter to inform families about AI policies

Dear [DISTRICT NAME] Families, We are writing to inform you about our district's approach to artificial intelligence (AI) in education. As AI tools become more prevalent, we want to ensure you understand how we're using these technologies...
✓ Filled Example

Springfield SD Parent Letter

Actual letter sent to 12,000 families in September 2025

Dear Springfield Families, We're excited to share how Springfield School District is thoughtfully integrating AI tools to enhance your child's education. After months of planning with teachers, parents, and experts, we've developed guidelines that prioritize learning while ensuring safety...
Classroom

Student AI Use Agreement

Age-appropriate agreement for student AI tool use

STUDENT AI USE AGREEMENT I understand that AI tools are here to help me learn, not to do my work for me. I WILL: ✓ Use AI to help me understand topics better ✓ Always cite when I use AI assistance ✓ Check AI responses for accuracy...
Classroom

Teacher AI Guidelines

Professional guidelines for educators using AI tools

AI GUIDELINES FOR EDUCATORS Professional Use: • Use AI to enhance, not replace, teaching • Protect student data and privacy • Model appropriate AI use • Maintain academic integrity standards...
✓ Filled Example

AI-Aware Assessment Rubric

Example rubric for evaluating AI-assisted student work

ENGLISH 9 ESSAY RUBRIC (AI-Aware) Exemplary (4): - Clear evidence of original thinking beyond AI suggestions - Properly cited all AI assistance - Used AI for research/brainstorming only - Strong personal voice throughout...
Policy

Board Resolution Template

Formal resolution language for board adoption

RESOLUTION NO. [NUMBER] WHEREAS, artificial intelligence technologies are increasingly present in educational settings; and WHEREAS, the Board recognizes the need for comprehensive governance...
Policy

AI Incident Response Plan

Step-by-step plan for handling AI-related incidents

AI INCIDENT RESPONSE PROTOCOL Level 1: Minor Misuse - Student uses AI inappropriately for homework - Response: Teacher conference, reteaching Level 2: Academic Integrity Violation...