Board Governance Resources

Strategic frameworks, policy templates, and adoption language to guide your board's AI governance decisions.

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📋 Executive Summary: Why AI Governance Matters

The Challenge: AI tools are already in classrooms. Students and teachers are using ChatGPT, Grammarly, and other AI platforms daily. Without proper governance, districts face risks including data privacy breaches, academic integrity issues, and inequitable access.

The Opportunity: With thoughtful policies, AI can enhance personalized learning, reduce teacher workload, and prepare students for an AI-driven future. Districts with AI governance report improved student engagement and teacher satisfaction.

Board Action Required: Adopt AI policy via formal resolution, allocate resources for training, and establish oversight mechanisms. This page provides ready-to-use frameworks and resolution language for immediate implementation.

Note: "Board action" means passing a formal resolution to adopt the AI policy, similar to how boards approve other district policies. Templates for resolutions are provided below.

< 25%
Schools Have AI Policies
Most lack formal governance
70%+
Students Know AI Tools
Already using ChatGPT & similar
4-6 hrs
Weekly Time Savings
For teachers using AI effectively
2-3x
Digital Divide Impact
AI access gap between schools
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Board Resolution Templates

Ready-to-adopt resolution language for board meetings. Customize with your district name and specific requirements.

Comprehensive AI Policy Adoption

Recommended
RESOLUTION NO. 2025-XX WHEREAS, artificial intelligence technologies are increasingly present in educational settings; and WHEREAS, the Board recognizes the need for comprehensive governance to ensure safe, equitable, and effective use of AI tools; and WHEREAS, clear policies will protect student privacy, maintain academic integrity, and prepare students for an AI-enabled future; NOW, THEREFORE, BE IT RESOLVED that the Board approves the adoption of the Artificial Intelligence Acceptable Use Policy...
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AI Task Force Formation

First Step
RESOLUTION NO. 2025-XX BE IT RESOLVED that the Board establishes an AI Task Force comprising administrators, teachers, students, parents, and community members to develop comprehensive AI governance recommendations...
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📅

90-Day Implementation Roadmap

A proven timeline for board-led AI policy implementation.

Days 1-15: Foundation
Board Resolution & Task Force
Pass initial resolution, form AI task force, conduct stakeholder survey, and review state/federal requirements.
Days 16-30: Assessment
Current State Analysis
Survey existing AI tool usage, identify risks and opportunities, benchmark against peer districts.
Days 31-60: Development
Policy Creation
Draft comprehensive policies, gather stakeholder feedback, refine based on legal review.
Days 61-75: Approval
Board Adoption
Present final policies to board, address questions, formal vote and adoption.
Days 76-90: Launch
Implementation
Communicate to all stakeholders, begin training programs, establish monitoring systems.

Sample Board Meeting Agenda

AI Policy Discussion and Adoption

1. Call to Order & AI Context Setting 5 min

Brief overview of why AI governance is critical for the district

2. Presentation: Current State of AI in Education 15 min

Data on student/teacher AI use, risks, and opportunities

3. Policy Review & Discussion 20 min

Detailed review of proposed AI policies with Q&A

4. Public Comment 15 min

Community input from teachers, parents, and students

5. Board Discussion & Vote 10 min

Final discussion and formal vote on AI policy adoption

Download Agenda Template
📚

Essential Board Resources

Legal

AI Liability & Risk Assessment

Understanding board liability related to AI use, data breaches, and academic integrity issues.

Review Legal Resources →
Training

Board Member AI Primer

30-minute training module specifically designed for board members new to AI in education.

Start Learning →
Communication

Community Messaging Toolkit

Templates for communicating AI decisions to parents, media, and the broader community.

Get Templates →
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Key Questions for Board Discussion

  1. Equity: How will we ensure all students have equal access to AI tools and training?
  2. Privacy: What safeguards will protect student data when using AI platforms?
  3. Academic Integrity: How will we define appropriate vs. inappropriate AI use for assignments?
  4. Professional Development: What resources will we allocate for teacher training?
  5. Curriculum Integration: Should we adopt a structured AI curriculum like Learning.com?
  6. Monitoring: How will we track AI implementation effectiveness and adjust policies?
  7. Community Engagement: How will we involve parents and students in AI governance decisions?
  8. Budget: What financial resources are needed for successful AI implementation?

Ready to Lead on AI Governance?

Generate a complete, customized AI policy package for your next board meeting.

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